5 Factors You Should Consider Before Renting A Corporate Fleet
Renting a corporate fleet comes with a lot of benefits, from decreased costs to flexibility. Many corporations and even small businesses started considering renting their fleet over owning it due to these benefits. But with this increase in demand, procurement managers should be aware of the most important factors that will help maximize the benefit out of this service.
Car rental suppliers are usually experts in their field. They are dealing with all sorts of problems daily trying to come up with creative solutions that will make the life of the procurement manager easier. At Trust Car, we usually book a quick meeting before any contract is signed to get the basis of your need and to guarantee that your money is going into the right fleet. This will reduce bottlenecks and time wasted in the future if you wanted to change the vehicle.
In the following section, we will go over exactly what we do during these meetings that will we hope to benefit you the next time you are renting the fleet.
1- Identify Your Need And Outcome
Adding your outcome to this service is probably the most important factor in this step. By stating the why behind your request it will help us as car rental suppliers advise possible plans, and fleet combinations that will suit your exact need. Plus you might get extra perks included in the price when you state the reason. Additionally, our best clients are the ones who before stating the fleet type they are looking for they send us a bullet point list or a description of the following:
- Who will be driving the car?
- What they will be using it for?
- Will they need to drive it themselves or not?
- Is it for people who are in a higher rank in the company that will require a chauffeur with them?
- Are they going to use in harsh terrain, long trips, picking up passengers, etc?
The list could go on, and it’s different from one industry to the other. However, these types of explanations will help us as car rental suppliers provide the best fleet and service for you, which is our goal.
2- Check The Contract Terms
You never want to sign a contract without reading it top to bottom and left to right “Or in our case right to left”. Usually, some terms are discussed within the negotiation that is not the norm. These out-of-norm terms might not be mentioned in the final version of the contract, which might lead to misunderstanding and finally termination of the contract. At Trust Car, we avoid this matter by adding the terms right at the call or the meeting so it doesn’t happen. Also, we always encourage our clients to read the contract from top to bottom to make sure that everything agreed on in the meeting is clearly stated in the contract.
3- Check For Industry Standards
You a renting a fleet to get the benefit of renting a fleet over owning or leasing it. In this case, you should always make sure that the supplier you will be dealing with is offering the following, which are standard in Trust Car:
- Replacement vehicle in case of breakdown
- 24/7 roadside service
- 24/7 customer service
- Maintenance costs and servicing is included in the price
- All risk insurance
- Professional drivers
These are the standards that every car rental and limousine supplier should have. The most important point is the replacement vehicle because it will ensure that your operations never come to a halt due to maintenance issues or an accident. Additionally, car rental suppliers should be transparent in the pricing structure. That’s why when you request a quote from Trust Car, you will get the pricing for exactly what you asked for, and the additional options such as if you want to drive the car for a longer distance than the agreed upon.
4- Check On The Fleet Condition
You always need to make sure that the fleet condition is optimal before renting them out. The question is how do you do this if you are requesting 10s of cars at once? Simple, by asking questions and looking for green flags. Some of the green flags that you need to look for are:
- I can show you our maintenance records.
- We always maintain the car before the recommended period.
- Tires are changed every 50,000km not every 70,000km
- You can inspect the cars yourself.
- We work just with corporations “Usually this type of car rental business has very low accident rates”
These answers are what you should mainly focus on getting when discussing the state of the fleet you are receiving. Since you never want to put your employees’ lives at risk. Plus a car that is not well maintained and serviced will cause delays, breakdowns, and stress. It’s just not a fun position to be in, so ask your supplier how they maintain their fleet.
5- Check For Their Customer Service
When renting a fleet, you are still using someone else’s car who has full responsibility for whatever happens to the car. We at Trust Car started this company we knew that any car rented out is still under our responsibility. You and your employees should never be in a situation where you can’t reach your car rental supplier in case of an emergency or even a simple question. The supplier is responsible for sending aid for you if the car broke down on the side of the road, they should also be responsible for tracking maintenance and servicing. simply put, you and your employees should care about one thing only which is driving the car. Everything else is our responsibility and that’s what we mean by a stress-free corporate car renting experience.